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State Accounting monitors and controls both the spending and revenue collection activities of state agencies.
- The appropriations control and cash reconciliation section prepares and maintains appropriation dollar amounts in the accounting system and reconciles agency appropriations and expenditures to ensure the accuracy and integrity of the information in the accounting system. Monthly cash balance reconciliations are made with the Treasurer of State's Office.
- The processing and review section performs purchasing, encumbering and payment functions in the Ohio Administrative Knowledge System (OAKS). This section reviews accounting documents and enters approved documents into the accounting system. Staff also perform on-site audits of agency petty cash accounts and prepare payments of settlements and legal judgments rendered by the Court of Claims against state agencies.
- The SWCAP section determines the value of services provided by agencies that provide services benefiting all state agencies and divides the cost among agencies. The resulting cost allocation plan also includes rental rates for state-owned facilities. The section prepares and submits the state's SWCAP annually to the federal government.
Financial Services Contacts
|Agency Financial||Processing Services||Contact Information|
|Controlling Board Approved,
Appropriation & Allotment
|Controlling Board Approved - Supplier Waivers||Lewis Carter||Lewis.Carter@obm.ohio.gov|
|Bond Cash Transfer Requests||Amber Griffith||Amber.Griffith@obm.ohio.gov|
|Revenue Modifications||OBM Revenue Deposits||OBM.RevenueDeposits@obm.ohio.gov|
|Reversal Vouchers (restores encumbrance)||OSS if voucher processed by OSS, all others e-mail||OBM.ReversalVouchers@obm.state.oh.us|
|Requisitions - contract review and approvals,
Normal OAKS workflows to:
|PR Corrections to post current pay week - type "PAY"||OBM Payroll Correctionsfirstname.lastname@example.org|
|PR corrections for Prior pay periods, current- type "SPJ"||OBM Journal and Spreadsheets||OBM.JournalSpreadshe@obm.state.oh.us|
|Petty Cash||OBM Petty Cashemail@example.com|
|Statewide Cost Allocation Plan (SWCAP)||Gary Palmer||Gary.Palmer@obm.ohio.gov|
|All Other||Melvin Striblin||Melvin.Striblin@obm.ohio.gov|