Information Action Manual / Office of Budget and Management

Ohio Office of Budget and Management

Information Action Manual (I-AM)

Complete Documents
Entire I-AM	.5 MB
I-AM Appendicies	1.6 MB
I-AM by Section
Overview	.1 MB
Section 1: Getting Started Covers: establishing CAS security and designating a chief fiscal officer.	.1 MB
Section 2: CAS Training Covers: CAS course descriptions and schedules.	.1 MB
Section 3: Vendors Covers: establishing and modifying vendor information in the statewide vendor file. Similar to the "Vendor" section of CAS Manual Procedures	.1 MB
Section 4: Encumbrances Covers: purchase requirements (including personal service contracts or conference facilities); encumbering documents accepted by CAS.	.1 MB
Section 5: Vouchers and Expenditures Covers: prompt pay rule and proper invoices; types of vouchers; payment requirements for various types of expenditures, including travel, subsidies, and judgments.	.2 MB
Section 6: Tax Issues Covers: sales tax and federal excise tax payments; explains what to do when someone requests the state's taxpayer identification number.	.1 MB
Section 7: Payments Covers: voided warrants and warrant reissuance responsibilities.	.1 MB
Section 8: Electronic Commerce Covers: Electronic Data Interchange (EDI) and Payment Card programs.	.1 MB
Section 9: Revenue Covers: deposits of revenue and corrections to revenue documents.	.1 MB
Section 10: Document Processing Covers: document signature authorizations, forms, system overrides; adjustment transactions.	.1 MB
Section 11: Capital Covers: general reference information for state agencies and state-supported colleges and universities that use capital appropriations.	.1 MB
Appendices
Appendix A: Forms	.1 MB
Appendix B: Voucher Matrix	.1 MB
Appendix C: Voyager Fleet Card Payment Requirements	.1 MB
Appendix D: Requirements for Personal Service	.1 MB
Appendix E: Requirements for ORDE	.1 MB
Appendix F: Sample Personal Service Contracts	.1 MB
Appendix G: Choosing the Correct Revenue Form	.1 MB
Appendix H: Travel, FY03 Reimbursement, Prompt Pay Rule
Appendix I: Imprest Fund/Petty Cash Accounts	.1 MB
Appendix J: IRS Forms W-9 and W-8
Appendix K: Agency CAS Codes	.1 MB
Appendix L: Questions to Guide Meeting Planners	.1 MB
Appendix M: Last Receipt Date Memo	.1 MB
Appendix N: Adopt-a-School Policy	.1 MB

All files are in Adobe PDF format.

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We need your help identifying errors or omissions in the I-AM's information. If we have omitted topics that would be beneficial, please contact:

Mame Greulich
(614) 466-3600
(614) 466-5400 FAX

What is the I-AM?
The Information-Action Manual (or I-AM) is published periodically to explain actions that should be (or have been) undertaken in response to previous or current laws, directives, etc. This I-AM supersedes any previous correspondence from State Accounting regarding the topics it contains. Use it in conjunction with CAS Manual Procedures and all subsequent correspondence from State Accounting.

Who needs the I-AM?
This document is intended for fiscal officers, budgeting staff, account clerks, data entry personnel, purchasing agents, revenue staff, voided warrant processors, data processing staff, payroll officers and clerks, and any others who prepare information for accounting.

What's new in this
I-AM?
There are many changes to past procedures. Agency fiscal staff should carefully review this document to make sure that your agency's practices are in compliance and that you are taking advantage of changes in law, policy, and system capabilities.